Use this to quickly differentiate contacts from groups if they have a similar name or email address! The default image for a contact group, however, is an a human pyramid of three people. Go back to your inbox and compose a new message: instead of typing one of your colleagues or friends' name or email address, just start typing the name of the contact group you just created - notice a couple of things on the screenshot:įirst, the default icon for an individual contact is the silhouette of a gender-neutral human being. Send an email message to your new contact group Likewise, you can manually type regular email addresses alongside the group.
How to make outlook contact groups how to#
(We'll show you how to edit your contact groups - you can always add or remove people from your list, so getting it all right the first time isn't crucial!) Note: you'll see below that lets you remove some recipients from the group when you send it an email. Otherwise, keep typing name and addresses, and repeat until your distribution list contains all the contacts you want. To remove people from the list, click on the corresponding " x" close button next to the person's name. Either click on the person you want to add, or hit on the Enter or Tab key to accept the selected match:Īs soon as you do, the contact will become a "box", containing that person's display name (as entered in your address book). As you type an email address, Hotmail will auto-complete matching suggestions. More information about contact lists for Office 365 from Microsoft.Now hit the Tab key to go to the " Add Member" field and start typing the name or email address of the first person you want to add to your contact group (the order in which you add contacts to it doesn't matter). Please take note of the privacy caution above when naming the group. Please note: if you regularly send emails to this group you may be able to start typing the group name in the To field and select it from those suggested Once found, click the plus symbol to the right of the group name, and you'll see it appear in the 'To' field.Depending on how many contacts you have, you may be able to see the group name.Select the double arrow to expand the side panel.In Office 365 Email, click on the To: button in the To field of a new email.Search on the name of your list, check the box next to the name and then click Edit in the menu bar. Note: to subsequently edit your list, click on the Office 365 pop out menu icon, click on People. Add all the people who you want to be in the list in the same way.Once you have clicked on the person's name they will be added to the list.If the person is not already one of your contacts, you can choose to search the University's directory In the Add members box, start typing the name of someone you want to add to the list.Think privacy.when naming your contact group, think about making sure it has a name that is obviously different from any other contact lists or resource accounts you use. This is essential to avoid inadvertently sending information to the wrong person / group. The most important thing is that the first few letters are not the same as any other email addresses or groups you use. For example, rather than having the groups “Childhood Yr1” and “Childhood Yr2”, perhaps call them “1st Year Childhood” and “2nd Year Childhood”, so that the first few letters are different. The autocomplete feature in Outlook can be very helpful but only if it autocompletes with the correct address. How to create a Contact Group in Office 365 Groups that you create in your Contacts folder aren't available to other users in the University. Use this group to send messages to multiple contacts without having to enter each contact separately in the message. You can create a group to store a list of people you want to send email to. AdviseU: Student Wellbeing Adviser Team.